CAREERS AT AUM

AUM Human Resources

The American University of Malta is an equal-opportunity institution that does not discriminate based on race, color, gender, national origin, age, religion, sexual orientation or disability in its admissions, student aid, employment practices, education programs or other related activities.
We invite you to explore our website and learn how HR partners with the university to achieve its strategic goals. The university’s vision guides HR operations to recruit, retain and engage a team of well-qualified employees.

We’re Hiring!

We’re looking for qualified individuals with the passion and talent to help AUM fulfill its mission. We’re growing fast and new faculty, staff, administrative and professional positions are opening up every day.

Make sure to send your application to hr@aum.edu.mt

Administration

Student Affairs Manager

Vacancy Open Date : 20/10/21 – Vacancy Close Date : 20/11/21

Students Affairs Manager

Reporting to the President, Student Affairs Manager is responsible for initiating, leading and managing student support services at AUM. This includes a broad range of student-related activities, such as Residence Life, Activities/Clubs, Study Abroad, Internship and Career Development

Duties:

Student Affairs:

  • Organize social, cultural, and recreational activities for the student body
  • Conduct orientation program for new students
  • Oversee student clubs and organizations
  • Manage day-to-day students’ dormitory.
  • Assist students with the Temporary Residence Card application process and maintain contact with ID Malta
  • Prepare, maintain, and revise annually the Student Handbook or when it is needed.
  • Coordinate with Admissions / Recruitment /Finance and other offices as necessary
  • Implement and enforce AUM Student Behavior Code
  • Supervise a full-time Student Support Coordinator (for Housing)

 

Residential Life:

  • Oversee student residential life programs and activities
  • Serve as the advisor for student organizations
  • Assist university efforts in implementing a student retention plan
  • Maintain relationship with local authorities regarding student visas and other tasks

 

  • Study Abroad:
  • Develop and implement Incoming Semester and Summer Study Abroad Programs at AUM to build a revenue stream through this program from visiting students who pay AUM semester fees
  • Develop New Partnerships for Bi-lateral Exchange, Faculty-Led, and Study Abroad, focusing special attention on incoming generating programs
  • Advise AUM students on study abroad opportunities and how this will impact their career development and student success
  • Assist in the evaluation, registration and arrival of incoming exchange and study abroad students
  • Track and report on study abroad numbers

 

Career Services:

  • Contact local companies, institutions, and recruitment agencies in Malta to organize internships and job placements for AUM students
  • Work with Academic Departments to arrange for possible credit for internships
  • Build a database of available internships and job placements
  • Advise students on internships and job opportunities after graduation
  • Provide seminars on Resume writing and job search strategies
  • Create job-search resources for students
  • Track and report on internships and job placement
  • Develop and oversee the AUM Work-Study Program

 

The ideal candidate should:

  • D. / Master’s degree in Business Administration or relative subject.
  • 3 years of related work experience in higher education
  • Excellent level of English, the Maltese language is an advantage
  • Experience with orientation programming
  • Supervisory experience
  • Ability to work independently and collaboratively
  • Effective communication (verbal and written); organizational, problem-solving, time management, detail orientation and human relations skills
  • Demonstrated commitment to customer service centered work ethic

 

Candidates are asked to submit to HR@aum.edu.mt with the topic Student Affairs Manager

 

1) Letter of application that outlines your experience,

2) Ccurriculum vitae

3) Names and full contact information of at least three references.

Student Affairs Officer

Vacancy Open Date : 20/10/21 – Vacancy Close Date : 20/11/21

The Student Affairs Officer will be serving as a member of the student affairs department to help the department taking care of the students in their journey at AUM in the following areas.

Duties:

Career Development (40%)

  • Contact local companies and institutions in Malta to organize internships and job placements for AUM students
  • Build a database of available internships/job placements and contact people
  • Develop with the student affairs Manager a Career Development Guide for AUM Students, to be published on AUM website.
  • Assist Student Affairs Manager with planning and organizing Career Week each semester

 

Study Abroad (30%)

  • Be the point of contact for our Exchange Program partners & students
  • Send students & partners any information they require
  • Update Exchange Program materials each semester
  • Assist Student Affairs Manager with course mapping and articulation (matching AUM courses with those abroad)
  • Assist with planning and organizing of Study Abroad Interest Meeting each semester

 

Other Duties (30%)

  • Assist Student Affair Manager with other duties when needed in areas such as Clubs, Housing, Orientation, Immigration, etc.

The ideal candidate should:

  • Bachelor’s /master’s degree in business
  • At least 3 years experience in the related field of education.
  • Fluent English, other languages will be an advantage.
  • Strong IT skills including experience in preparing and sending mail merges, using spreadsheets and databases, and creating statistical reports, using different software
  • Outstanding verbal and written communication skills are required.
  • Work independently and as a team player.
  • Ability to maintain a high degree of confidentiality.
  • High level of customer service skills
  • Excellent attention to detail

Candidates are asked to submit to HR@aum.edu.mt with the topic Student Affairs Officer

1) Letter of application that outlines your experience,

2) Ccurriculum vitae

3) Names and full contact information of at least three references.

Student Recruitment Manager

Vacancy Open Date : 20/10/21 – Vacancy Close Date : 20/11/21

Students Recruitment Manager

Reporting to the President, the Students recruitment manager will be dealing with international students, parents and agents. The main focus is the provision of information, advice and guidance to prospective students to help inform their decision-making about higher education. It includes coordinating, delivering and managing our student recruitment activity to local and international schools and colleges, including relationships with our key institutions and audiences and a wide range of people across the University in the delivery of that information and guidance.

Duties:

  • Develop comprehensive university International students recruitment strategy
  • Implement the university’s admissions/recruiting targets as determined by the strategy
  • Organise and participate in International recruitment events.
  • Be responsible for and maintain oversight of the processing of the admission for all degree programs, applying university admissions criteria consistently and fairly;
  • Ensuring the highest standards of vetting, processing and compliance are introduced, embedded, and maintained as appropriate; taking measures to identify fraudulent documents.
  • Ensuring a smooth flow of the recruitment and admissions process from formal application, review, acceptance, and enrolment.
  • Actively contribute to achieving the University intake targets for International student recruitment
  • Promote the University and explain admissions processes and requirements to prospective students, agents, families and sponsors.
  • Deliver training, including presentations, to agents, prospective students, parents and other key stakeholders
  • Supervise the timely and professional response to telephone and email enquiries from prospective students, their parents, teachers and advisers;
  • Produce reports relating to International student enrolment patterns/market conditions for a nominated region, particularly with accurate statistical evidence
  • Develop market and plans that support the University International student recruitment strategy
  • Monitor and maintain records/reports regularly.
  • Develop and maintain knowledge of University courses and entry requirements
  • Organise arrangements for receiving and tracking enquiries, applications and enrolments. To process and respond to e-mail enquiries within 24 hours providing a professional service
  • To develop and maintain knowledge of central systems (including Salesforce and others ) to produce performance reports
  • Review AUM’s enrolment plan/direction and suggest change where appropriate.
  • Responsible for the management of visa and related issues for all international students;
  • Ensuring that complete and accurate records of all admissions activities are maintained;
  • Develop and implement a model of analytics for performance in admissions;
  • Establish country-by-country strategies in coordination with AUM’s leadership, marketing team to reach admissions goals.
  • Advice suitable courses and programs for students
  • Advice students throughout their admission journey and help with scholarship applications

 

The ideal candidate should:

  • Bachelor’s/ Master’s degree or higher
  • At least 3 year’s experience in international students recruitment
  • Should have experience and knowledge of the higher education sector and all aspects.
  • Knowledge of English is a must, knowledge of additional languages will be an advantage.
  • Strong organisational, project and financial management skills
  • Strong communication and influencing skills.
  • Excellent interpersonal skills, and able to work and deliver engagement activities to a diverse range of audiences.
  • Collegiate/creative approach to work, i.e. a ‘can-do attitude’.
  • Clear logical thinking and good planning skills, coupled with the ability to work well as part of a team in a very collaborative environment.
  • Work independently and as a team player.
  • Ability to work speedily and accurately to ensure that deadlines are met.
  • Ability to use own initiative to manage workload
  • Decision-making skills
  • Proactive thinking.
  • Excellent customer services skills
  • Travel and out-of-hours work will be required in this role.

Candidates are asked to submit to HR@aum.edu.mt with the topic ‘Student Recruitment Manager’.

Candidates are asked to submit:

1) Letter of application that outlines your experience,

2) Curriculum vitae

3) Names and full contact information of at least three references.

Executive Secretary

Vacancy Open Date : 15/03/22 – Vacancy Close Date : 15/04/22

AUM is currently seeking Executive Secretary to be part of the President office team and be dealing with all administrative duties.

Responsibilities:

  • Manage the Office of the President
  • Assist with Board of Trustees Meetings and Events
  • Work with, coordinate with leaders of entities in Malta and abroad
  • Perform duties as assigned by the President within expertise
  • Assist in planning ,organizing and executing events
  • Be a professional representative of the President
  • Know AUM and be a proactive for AUM and its development
  • Be professional, positive with constituents of the President’s Office
  • Set up filing system and keep filing current and files in order
  • Coordinate and manage the President’s calendar
  • Arrange trips for the President
  • Set up, coordinate and facilitate meetings
  • Attend and facilitate events that will sometimes be scheduled in the evenings and on weekends
  • Prepare documents for President’s meetings
  • Any other tasks and duties that are required to be carried out.

Job Requirements:

  • 5 years’ experience, at least two years in similar position.
  • Fluent English speaker, Maltese and/or other languages is an advantage.
  • Proficiency in using Microsoft office 365.
  • Good appearance and independent character.

You CV please send to hr@aum.edu.mt with the topic “Executive Secretary”

Finance Officer

Vacancy Open Date : 15/03/22 – Vacancy Close Date : 15/04/22

Finance Officer

We are looking for a Finance officer to join our team on a Full-time basis. Reporting directly to the Director of Finance , the Finance Officer plays an important role in the smooth and efficient delivery of the day-to-day activities of the Finance Function.

Key duties and responsibilities:

  • Monthly reconciliation of bank accounts.
  • Prepare daily/weekly/monthly various students reports.
  • Reconciliations of vendor and students accounts.
  • Posting daily transactions in the systems.
  • Assist in preparing the Revenue each semester of the university.
  • Coordinate with other departments like Admission & registration.
  • Prepare the weekly payment report for the due invoices.
  • Perform other Finance general duties as assigned by management.

 Skills, Experience and Qualifications:

  • An Accountancy qualification – minimum Bachelor of Accounting.
  • at least one-year experience in a similar role.
  • Work experience in same industry will be a big advantage.
  • Ability to communicate effectively.
  • Capable of working under pressure and to tight deadlines
  • Excellent communication skills both verbal and writing.
  • Highly proficient in excel, word and outlook.
  • Knowledge in software’s like, Odoo , Salesforce ,OIS will be an advantage.
  • Good command of English (speaking & writing).

Interested applicants should send an updated CV together with a covering letter to hr@aum.edu.mt ‘Finance Officer”

Registrar Officer

Vacancy Open Date : 24/03/22 – Vacancy Close Date : 24/04/22

Registrar Officer

Registrar Officer is responsible for Registrar Office operations such as recording and maintaining student data, documentation, reporting

Key Duties and Responsibilities

· Coordinate the official enrollment and academic certification: Enrolment Letters, Transcripts, Verification of Degrees, and other official documents provided by Registrar Office.

· Conduct AUM’s official Academic Catalog in alignment with MFHEA requirements and course updates.

· Provide support for determining academic eligibility and academic progress with Dean’s List, Academic Status Changes, and Graduation.

· Process transfer credits for incoming students together with Admission

· In collaboration with Deans, prepare course and final exam scheduling in the student information system

· Ensures the academic calendar, academic catalog, course scheduling, and timely academic exams schedule are presented in a transparent manner.

· Respond to various requests for information on students and programs

· Compile and distribute registration and enrollment statistics to management

· Follow up different Registrar Office matters

· Maintains accurate records throughout the registration process.

· Ensures records are updated with new grades, attendance, academic status, and related academic performance information (including but not limited to operating transfer credits).

· Delivers accurate and useful academic students’ progress, academic study plan progress, faculty member academic progress (in terms of course deliverables) and statistics to the Deans, Academic Affairs Office, Quality Assurance Office and Provost Office.

· Able to use software related to records administration, and perform related Register office duties in the absence of the Registrar.

· Ensures that teaching and learning systems operations work properly (OIS, Moodle, Teams, Zoom etc.), and adapts the current system to the new technologies and delivers the appropriate training to both academic and non-academic staff.

· Organizes and delivers the students’ orientation session regarding student enrolment/registration, and use of teaching platforms (Moodle, OIS, Teams, Zoom etc.)

· Executes the student survey for course evaluation (every semester) and provides a timely report (before the end of the semester) to the Provost’s Office.

· Organizes and delivers the faculty’ orientation session regarding academic advising activities, the use of teaching platforms (Moodle, OIS, Teams, Zoom etc.), and attendance and exams regulations.

· Provides support in a timely manner to all departments in terms of data and information required for university’s reports (e.g. student survey for course evaluation; attendance list required by different university departments).

Skills, Experience, and Qualifications

· Bachelor’s/ Master’s degree or degree

· Preferable 2-year experience in a similar role in higher education.

· Very Good command of English and communication skills (both verbal and writing)

· Highly proficient in MS Excel, Word and Outlook, and task management tools (Asana, Jira, Trello)

· Good analytical skills and ability to work with data

· Problem-solving, prioritizing, and delegation.

Interested applicants should send a CV to hr@aum.edu.mt with the topic “Registrar Officer”.

Driver

Vacancy Open Date : 01/03/22 – Vacancy Close Date : 30/04/22

Job Responsibilities:
Safety driving various vehicles, maintains safe and secure environment for customers and employees by carrying out basic handyman duties in premises.

Duties:

  • Safe driving of various vehicles
  • Follow all state and national safety regulations and standards.
  • Accurately plan and follow routes, maps, and directions.
  • Open vehicle doors and assist passengers.
  • Load cargo and baggage.
  • Keep exterior of vehicle clean and presentable.
  • Carry out basic technical checks of the vehicles regularly
  • Coordinate building-related activities ensuring good condition of facilities.
  • Report to FM Manager on the operation and maintenance of the facilities escalating any issues and recommending actions as appropriate.
  • Monitor and manage facilities’ security systems. 
  • Ensure compliance with Health&Safety standards.
  • Keep track of inventory items.
  • To carryout basic Handyman duties in plumbing and electricity
  • To carry out other duties, when necessary, as directed by FM Manager.

 Requirements:

  • Driving license D1
  • Upper secondary education
  • Good level of writing and speaking of English is a must
  • Computer skills: Outlook, Word, Excel
  • Basic knowledge and skills of Handyman will be an asset
  • Good communication and sociable skills
  • To be able to work on shifts when necessary

Contact the HR Office

Elena Chernitskaya

HR Manager

If you have any questions about careers at AUM, make sure to contact our HR team.  

Email Us: hr@aum.edu.mt